We are delighted that you are interested in leasing at our apartment community. In order to help you in making your decision, we have listed below the criteria for qualifying as a resident with us. All criteria will be applied uniformly and, in a manner, consistent with all applicable law, including the Texas and Federal Fair Housing Acts, the Federal Fair Credit Reporting Act, program guidelines, and Texas Department of Housing and Community Affairs rules. Applications may be submitted at our leasing office or online at www.millhouse.com Applications submitted by mail or online will be deferred until all application fees and deposits are received. The name of any third-party screening company will be provided upon request.

FEES AND DEPOSIT: An application fee of ($35) will be charged per completed application. An application deposit is due at the time the TAA Rental Application is submitted. We will not hold an apartment or process an application without all fees and deposit being paid. In the event the application is declined for reasons that do not result in an application deposit being lawfully retained, it will take up to (30) days for the deposit to be refunded.

                                                UNIT TYPE                                          REQUIRED DEPOSIT

                One Bedroom                                                      $350

                Two Bedroom                                                      $350

OCCUPANCY: All persons 18 or older must: A) complete an application, and B) sign the lease- unless approved as a permitted adult occupant. Emancipated minors must show written legal proof of status.

All persons residing in the apartment must be listed on the TAA Rental Application. There are a maximum number of occupants for unrelated adult status in each floor plan that cannot be exceeded at any time during your residency.  

OCCUPANCY LIMITS UNIT TYPE UNRELATED ADULTS (AGE 18+) FAMILIAL STATUS*

One Bedroom 2
Two Bedroom 4
Three Bedroom 6

* Newborns don’t count towards occupancy limit until they reach the age of 24 months.

PERMITTED ADULT OCCUPANT: We generally require that all persons 18 or older residing in an apartment meet our rental criteria and be a lease signer on the lease. However, we recognize that in some situations, it may be appropriate to approve an adult as a permitted occupant only. Consequently, adult permitted occupants will be approved in the following situations, provided those applicants for occupancy meet our criteria for rental history (if not a first-time renter) and criminal history:

• A spouse who does not work outside the home, provided the working spouse’ income satisfies the income requirements specified in the criteria.
• A member of resident’s household who is over the age of 65 and does not have a regular source of income such as pension or Social Security benefits.
• A member of the resident’s household who is unable to work due to a total and permanent disability.
• An adult child who is a member of the resident’s household and is unable to work due to a developmental or other disability.
• A live-in aide, who is permitted by way of a reasonable accommodation request, due to disability. *Live-in aid is required to pass a criminal background check (rental and employment verifications are not necessary).
• An adult child between the ages of 18 and 26 who is a full-time student at a high school, college, university, junior college, technical school or other institution of higher learning.

INCOME: Income must be verified by one of the following options: 1) 4 most recent consecutive check stubs, 2) Income Verification form completed by the 3^rd party income source, or 3) Statement of income from a third-party such as Social Security, retirement account service, etc. Self-employed applicants must provide their 2 most recent personal bank account statements and one of the following: 1) Two most recent tax returns, or IRS transcripts, 2) If a tax return has not been filed, or if applicant has been self-employed less than two years, the applicant may provide an estimated Profit and Loss Statement from their accountant or attorney.

Income must be verifiable and effective on or before the proposed move-in date.

Total monthly income of all applicants must be (2.75) times the tenant paid portion of the monthly rent. Resident income cannot exceed maximum allowable per tax credit guidelines.

RENTAL HISTORY: We will review the most recent 12 months of rental history. Rental history must be verifiable, family/friends are not acceptable sources of verification. Verified rental history will determine additional deposit requirements or denial. Reasons for additional deposit or denial include Failure to pay rent timely over the prior 12 months: a) 2-3 late payments results in double deposit required; or b) 4+ late payments will result in denial of application. Applicants will also be denied if prior management reports 2 or more disturbances (for reasons not protected by VAWA), eviction, unpaid balance due (rent, damages, etc.), drug dealing/use/manufacturing, violence to persons or animals, damage to property, gambling, prostitution, or reports that applicant is not eligible for re-occupancy. Verifiable home ownership will satisfy rental history requirements.

First time renters, applicants with less than 12 months verifiable rental history, will be accepted with an additional double deposit.

SECOND CHANCE HOUSING OPTIONS:

Second chance housing available at this community if housing debt is (3) or more years old and positive rental history established since debt was incurred. Evictions less than (3) years old must be paid in full to qualify, evictions greater than (3) years old will be approved.

STUDENTS: If all members of the household are full-time students, you will be required to provide verification that the household meets certain exemptions as provided by the Affordable Housing Tax Credit Program. Full time means attending/having attended an educational institution for (5) months or more during the current calendar year.

CREDIT HISTORY: Credit history for each applicant is screened through a third-party service for approval recommendation. The recommendation is determined by analyzing credit over the prior (7) years for timely payment history, age of open accounts, types of open accounts, amount of credit inquiries, as well as percentage of open credit available. Depending on the results of this analysis, each applicant will receive a score, and based on the score an applicant may be required to pay an additional deposit or the application may be denied.

Based on the analysis above, applications will receive a recommendation of recommended approval, approval with conditions, or denied based on the scores below:

Factors that can result in an automatic denial, regardless of age, include:

• False Social Security Number
• Eviction Judgment
• Unpaid Housing Debt
• FACTA Fraud Alert
• Open Bankruptcy

Applicant must have a check verification code of “accepted” as provided by “Telecheck” in order to enjoy the privilege of paying rent and other charges with a personal check.  If the applicant fails to meet this requirement, but is otherwise approved for residency, they will be required to pay by cashier’s check or by electronic means available at this property.

In accordance with the Fair and Accurate Credit Transaction Act of 2003 (FACTA), all applicants must provide a government issued ID during the application process. Identification provided must match information provided in the rental application. If applicant has a “fraud alert” noted on their credit report the application will be denied until identity can be confirmed by our screening contractor using the contact method provided on the credit report.

CRIMINAL HISTORY: A criminal background check will be run on all applicants. An application may be automatically denied in the event the applicant(s) has been convicted of a felony or misdemeanor for any crime listed below. The application may receive a denial if they have had an adjudication of a felony within the past seven (7) years for any crime listed below. An automatic denial will also occur should an applicant appear on the list of known terrorists and wanted fugitives as provided by the Office of Foreign asset Control (OFAC), federal agencies to include the FBI, or other state and local law enforcement agencies. The applicant agrees that the lease shall be terminated in the event the applicant, after moving onto the property, is convicted of any of the crimes listed below, and/or appears on the list of known terrorists, wanted fugitives, or national sex-offender database. Note: This requirement does not constitute a guarantee or representation that residents or occupants residing at this apartment community have not been convicted of a felony or are not subject to deferred adjudication for a felony. * All time limits below begin after the completion of sentence. *

ANIMALS: Pets are welcomed at this community. We allow maximum of (2) animals per apartment, each with a ($150) deposit and ($150) non-refundable fee. The animal(s) full grown must weigh no more than (55) pounds each. See the City Gate Property Group prohibited animal list. Management has the right to meet and approve the animal prior to executing an Animal Addendum. The Prohibited Animal List, pet deposits and fees do not apply to households with a service/assistance animal. Verification may be required for deposit/fee waiver, and we may require a Verification of Disability form be completed by your care provider and returned to us by fax, mail, or email directly from your care provider’s office.

RENTERS INSURANCE: Renter’s Insurance is recommended at this community.

INTERNATIONAL RENTAL CRITERIA: Non-U.S. Citizens are welcome to apply. A Supplemental Rental Application for Non-U.S. Citizens must be completed and one of the following must be provided for identity verification purposes only: 1) Form I-551 Permanent Resident Card, 2) Form I-485 Application for Adjustment of Status, 3) Form I-94 Arrival –Departure Record, 4) Other official U.S. Citizenship and Immigration Services document, or 5) If you are waiting for replacement of one of the aforementioned forms, an official receipt from U.S. Citizenship and Immigration Services of your entitlement to a required form. If the form of documentation required does not include a photograph, additional identification is required in the form of a passport or other official identification from your country.

EQUAL HOUSING: This property is an Equal Housing Opportunity provider. We do business in accordance with state and federal fair housing and antidiscrimination laws, including but not limited to consideration of reasonable accommodations requested to complete the application process. We do not discriminate against any person because of race, color, religion, sex, handicap, familial status or national origin. We provide housing in accordance with all other local laws if those laws provide greater protection than the Federal Fair Housing Act.

MOVE-IN DELAY POLICY: If management accepts the application but is unable to allow me to occupy the premises on the date agreed because of delay caused by construction or other unforeseen circumstances, then I agree that my sole remedy shall be the return and refund of the application deposit, application fee and administrative fees (if applicable).

VAWA: We will comply with state and federal fair housing anti-discrimination laws and comply with the lease requirements found in the Violence Against Women Reauthorization (VAWA) Act of 2013. VAWA protects applicants/residents including any household members who are victims of domestic violence including dating violence, stalking and sexual assault from being denied residency or evicted based on acts of such violence against them, if the applicant/resident otherwise qualifies for residency.

This property has an “Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking”. Residents that are victims of these crimes may request an emergency transfer in accordance with our plan. A copy of the plan may be requested from the management office.

WAITLIST POLICY: Only “potentially eligible applicants” for whom an appropriate apartment is not available are placed on a waitlist. Applicants must sign the “Waitlist Addendum to TAA Rental Application”, and complete all requirements contained within it to be added to the waitlist, this includes complete a TAA Rental Application, pay required application, administrative fees, and deposits, etc. When an apartment comes available, the first person on the list will be offered the available apartment. If they refuse the apartment the process will continue until the apartment is leased. Each applicant will be provided 24 hours to accept or decline an available unit. If an accessible apartment comes available, persons that require an accessible apartment will be given priority and offered the apartment even if they are not the first person listed on the waiting list.

Waitlist applicants will receive a full refund of refundable administrative fees, and/or deposit if they cancel or are removed from the waitlist at any time while waiting for an apartment to come available. Refunds will be mailed within 30 days after cancellation or removal.

REASONABLE ACCOMMODATION AND MODIFICATIONS: It is our policy to provide reasonable accommodations and modifications upon request to all applicants/residents with disabilities. Accommodations may include changes in the method of administering policies, procedures, services or allowing a live-in aide. Modifications include structural changes to an apartment or common area. Requests can be made in writing or in any other equally effective method to the management office. A response to requests for accommodation and/or modification will be made in writing not more than (7) business days after the request is received.

TRANSFER POLICY: Residents who wish to move to another apartment must request a transfer in writing, signed by the head of household and/or co-head. A transfer fee of ($300) and a security deposit for the new apartment must be paid at the time the request for transfer is accepted by management to hold a new apartment. Transfer approval is contingent on 1) the acceptable result of an inspection of the current apartment, 2) all balances paid in full for the current apartment, and 3) any damages that are noted during our inspection prior to transfer are paid in full. Additionally, current residents that are transferring to the new apartment must be approved under all other requirements of this Resident Qualifying Criteria related to Employment Income, Rental History, and Criminal History. In situations that a transfer is required as a reasonable accommodation, VAWA, or at management request, there will be no transfer fee required. At the time of move-in to the new apartment, any applicable additional security deposits, or pet deposits/fees must be paid.

Security Deposits for the original apartment will be refunded within (30) days of vacating if the apartment is left clean and with no damages beyond normal wear and tear.

Transfer not permitted during initial lease term.

APPLICATION REJECTION: Applicants will be notified of application rejection no more than (7) days after the decision is made. Notification will be made in writing and will include the reason for rejection of the application. If there is more than one applicant for an apartment, the letter will be sent to only one of the household members and this notice will be considered notice to all household members.

I acknowledge that I had an opportunity to review the RESIDENT QUALIFYING criteria, which includes reasons WHY MY application may be denied, such as criminal history, credit history, current income, and rental history.  I understand that if I do not meet the RESIDENT QUALIFYING criteria or if I fail to answer any question (omission) or give false information, the property may reject the application, retain all application fees, administrative fees, and deposits as liquidated damages for its time and expense, and terminate my right of occupancy.